Preparing new school year enrolment in a Moroccan private school.
Six steps to organise the calendar, the file, re-enrolment and waiting lists for a new school year in Morocco.
What this new school year enrolment guide covers
This guide describes the administrative procedure of a new school year in a Moroccan private school, from setting the calendar to confirming enrolment.
- The calendar of new school year enrolment and re-enrolment
- The list of documents to gather in the enrolment file
- Opening re-enrolment and publishing remaining places
- Processing applications and managing waiting lists
- This guide covers neither tuition fees nor the academic content of the new school year
The new school year enrolment procedure, step by step
These six steps follow the order in which a Moroccan private school prepares a new school year, from the calendar to confirming files.
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Set the calendar for enrolment and re-enrolment
Before any communication to families, set the opening and closing dates for re-enrolment, then for new enrolment. This calendar serves as the single reference for the whole procedure that follows.
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Fix the list of documents for the enrolment file
Fix the complete list of documents expected per grade: civil status, previous report cards, medical certificates and proof of address. A stable list avoids repeated back-and-forth with each family.
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Open re-enrolment for families already present
Open re-enrolment for already enrolled pupils first, before any outreach to new families. This way you know as early as possible how many places are actually available per grade.
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Publish remaining places by grade
Once re-enrolment is closed, publish the number of remaining places grade by grade. This publication frames new applications and avoids promising places that do not exist.
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Process applications and build waiting lists
Process each file received in order of arrival and build a waiting list for any full grade. A family on a waiting list knows its rank and knows it will be contacted if a place frees up.
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Issue payment schedules and confirm enrolment
Issue the payment schedule for each family whose file is validated, then confirm enrolment. The new school year is ready once every grade carries a confirmed headcount and a signed payment schedule.
What is asked about new school year enrolment
The questions school principals ask most often about preparing new school year enrolment in Morocco.
When should re-enrolment open for a new school year in a Moroccan private school?
Re-enrolment opens first, before any outreach to new families, to know as early as possible how many places are actually available.
The opening date is set in the school's calendar, communicated to already enrolled families.
What happens when a document is missing from the enrolment file?
An incomplete file stays pending: the missing document is noted and the family is informed, without the place being definitively confirmed.
How is a waiting list managed for a full grade?
The waiting list keeps the order in which applications arrived and is only used if a place frees up in the grade concerned.
Each family on a waiting list is informed of its rank when its file is submitted.
What changes between enrolment at a daycare and at a primary school?
A daycare file carries more medical documents, while a primary school file mostly relies on the pupil's school record.
How should the enrolment calendar be communicated to families?
The calendar for enrolment and re-enrolment is communicated to families before it opens, with dates and expected documents.
A confirmation is then sent to each family once its file has been processed.
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